When a transfer of records takes place Archives New Zealand will assist the transferring public office throughout the process.
Once the initial details of a transfer have been sorted the transferring public office should fill out and submit two crucial forms - the Transfer Agreement form and the Access Authority form. The Transfer Agreement form is the formal record of the public office and the Chief Archivist committing to the transfer.
The Transfer Agreement form requires details of the Transfer List reference, the Accession number and the Access Authority number. A public office will not normally have these details in the early stages of a transfer and the Transfer Agreemetn form is submitted late in the transfer process (your assigned transfer archivist will advise you when the completed form is required).
Advice on arranging the tramsport of a transfer of records to Archives New Zealand can be found elsewhere on the Records Toolkit: Transport of your transfer to Archives New Zealand
A Microsoft Word version of the Transfer Agreement form can be downloaded here:
Transfer Agreement form (.doc 880kb)
A PDF version of this agreement can be downloaded here:
Transfer Agreement form (PDF 97kb)