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Records Toolkit

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General information

What is on the Records Toolkit?

The Records Toolkit has been created to ensure that records and information management advice, resources and tools are easier to find and use, by building an online community of practice for records and information management professionals.

Why a Records Toolkit?

Why a Records Toolkit?

Social Media Questions?

Working with social media and need more documentation around your activity?

A presentation to CRI record managers on cloud computing

Are you considering using a cloud computing service for your records or perhaps you already use one?

What will happen to the advice pages and templates on the Archives New Zealand website?

In our latest update to the Records Toolkit we are proud to present the revised and updated version of the Quick Guide – Public Records Act 2005 (PRA) and Local Government.

Accessing the Intention to Dispose Comment form

Some web browsers are experiencing extreme delays in opening the Intentions to Dispose Comments Form on the Archives New Zealand website.

Transferring your Physical Records to Archives New Zealand

The latest update to the records toolkit is two forms relating to the transfer of physical records to Archives New Zealand (Archives).

New Procedures for the Government Loans service

If you use the Archives’ Government Loans service either as a registered client or as a user of loaned records there are changes that you should be aware of.

The Government Recordkeeping directorate

The Public Records Act 2005 (PRA) sets out the role of the Chief Archivist in providing standards and leadership in ensuring that public offices and local authorities meet their PRA obligations.

Read Some More Background to the Proposed Changes to GDA7

The amended GDA7 was posted on Archives New Zealand’s Intentions to Dispose web page last week.

Managing Your Organisation's Recordkeeping - How Are You Doing It?

To ensure the effectiveness and efficiency of your recordkeeping systems and processes public offices and local authorities should regularly monitor the management of records.

A Report From the 12th International Conference on Digital Preservation (iPres)

Read a report below written by Andrea Byrne, Digital Preservation Process Administrator at Archives New Zealand, from her attendance at the 12th International Conference on Digital Preservation (iPres).

Government Recordkeeping and Audit Report 2014/15

The Chief Archivist’s report to the Minister of Internal Affairs on the state of recordkeeping in public offices and the 2014/15 recordkeeping audits was presented to the House of Representatives today.

Unauthorised Sale Of Public Records And Local Authority Protected Records

The ProblemGovernment records are paid for by public funds and managed under the Public Records Act 2005.

Amended General Disposal Authority 7 (GDA7)

Archives New Zealand has now completed the process of assessing feedback on the proposed amendments to the General Disposal Authority 7 (GDA7) and the final document is now available on the records toolkit here and also on Archway as Disposal Authority 576 (DA576).

The Appraisal Process: Part One – Getting started

This is the first in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.

The digital world and records management - ISO 15489

ISO 15489-1:2016 – Part 1 has been updated!

Draft Records and information management standard for consultation

 Archives New Zealand is consulting on the draft Records and information management standard and the accompanying implementation guide.

The Appraisal Process: Part Two – Guidance and Templates

This is the second in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.

The Appraisal Process: Part Three - Value Statements

The value statement, or evaluation section, of each class is the most important part of the appraisal report.  It is essential in providing justification for the disposal actions of your public records.

The Appraisal Process: Part Four – Drafting Process

What do you need to do when drafting your Appraisal Report and Retention and Disposal Schedule?

The Appraisal Process: Part Five – Formal review to Intention to Dispose

Formal Review

The Appraisal Process: Part Six – Signing off and Implementation

Intention to Dispose

The Appraisal Process: Part Seven - Working together – Expectations during the Appraisal Process

The whole appraisal process is made much easier when we know what to expect from each other.

The Importance of Checksums

As we increasingly work in the digital world there are new areas of work for information and records managers.  We need to understand our agency’s capability to participate in these.  Archives New Zealand is working towards being able to accept born-digital records and fundamental to this is the ability to...

Changes to the records toolkit ahead

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