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Records Toolkit

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Pages tagged 'Disposal'

Records management standard

The core standard we’ve developed is the Records Management Standard for the New Zealand Public Sector.


District Health Boards

DA262 is a disposal authority  for New Zealand District Health Boards (DHB’s) that identifies common classes (or groups) of records created by DHB’s, their retention periods and disposal actions (what to do with records long term – i.e.


Public Records Act 2005

The Public Records Act (the Act) is a regulatory framework for improving information management across the public sector in New Zealand.


Email and Good Recordkeeping

E-mail messages and their attachments, like other corporate records, are subject to the Public Records Act 2005 (PRA).


Universities

DA337 is a disposal authority developed for New Zealand Universities.


Disposal

Disposal is the final action concerning the fate of records, for example, destruction or transfer to archives.


Email Archiving Solutions

Are E-mail archiving solutions recordkeeping solutions?


Working with Us

This part of the Records Toolkit provides information about the requirements for working with Archives New Zealand in the areas of appraisal, disposal and transfer of public records as well as the loaning of public archives.


Institutes of Technology and Polytechnics New Zealand (ITPNZ)

DA424 is a disposal authority that identifies common classes (or groups) of records created by Institutes of Technology and Polytechnics (ITPNZ) their retention periods and disposal actions (what to do with records long term – i.e.


Advice for sectors

The Records Management Standard for the New Zealand Public Sector and the Resources and Guides produced by Archives New Zealand are designed to be applicable across the New Zealand public sector.


Getting Approval to Dispose

Under the Public Records Act 2005, no one may dispose of a public record without authorisation from the Chief Archivist.


Methods of Destruction

Under section 18(1) of the Public Records Act 2005 (PRA) a public record or local authority protected document cannot be destroyed without the authorisation of the Chief Archivist.


So you want to dispose?

If you are looking to dispose of public records you have that are no longer of business use to your organisation the Records Toolkit has advice on the options available:


Schools

DA221 is a disposal authority that identifies common classes (or groups) of records created by schools, their retention periods and disposal actions (what to do with records long term – i.e.


Principle 5: Appraise Records and Dispose of them appropriately

• makes search and retrieval easier• controls storage, maintenance, access management and other costs• reduces privacy and security risks associated with retaining records, and• helps to protect records with long-term value and promote their re-use.


Intentions to Dispose

Once a public office has formally submitted an appraisal report accompanied by a retention and disposal schedule, the Chief Archivist can approve the recommendations in principle.


Public Records Act (PRA) and Local Government

The Public Records Act 2005 (PRA) replaces the document and archives provisions in the Local Government Act 1974.


General Disposal Authorities

Archives New Zealand issues General Disposal Authorities (GDAs) to help public offices and local authorities decide what to do with common public records.


Multi-Agency Disposal Authorities

Some public offices responsible for the same or similar business functions use a joint disposal authority for the management of their core public records.


Accessing the Intention to Dispose Comment form

Some web browsers are experiencing extreme delays in opening the Intentions to Dispose Comments Form on the Archives New Zealand website.


Decommissioning Websites

It’s a normal part of business that an organisation will create websites when it needs to.


The Government Recordkeeping directorate

The Public Records Act 2005 (PRA) sets out the role of the Chief Archivist in providing standards and leadership in ensuring that public offices and local authorities meet their PRA obligations.


Disposal Schedule and Access Schedule Template

This template sets out the structure and guidance for public offices to create a disposal schedule and access schedule when carrying out an appraisal of records and creating an appraisal report.


Transfer Agreement form

When a transfer of records takes place Archives New Zealand will assist the transferring public office throughout the process.


General Disposal Authority (GDA) 6 - Common Corporate Service Public Records

General Disposal Authority 6 (GDA6) has been developed for the use of public offices wishing to dispose of common corporate public records legally.


General Disposal Authority (GDA) 7: Facilitative, Transitory and Short Term Value Records

General Disposal Authority 7 (GDA7) has been developed for the use of public offices wishing to dispose of facilitative, transitory, and short term value records legally.


Amended General Disposal Authority 7 (GDA7)

Archives New Zealand has now completed the process of assessing feedback on the proposed amendments to the General Disposal Authority 7 (GDA7) and the final document is now available on the records toolkit here and also on Archway as Disposal Authority 576 (DA576).


Risk management guide for disposal of records

This Guide provides assistance to public offices and local authorities in identifying, assessing and mitigating current and future risks associated with the over-retention of records.


The Appraisal Process: Part Four – Drafting Process

What do you need to do when drafting your Appraisal Report and Retention and Disposal Schedule?