The core standard we’ve developed is the Records Management Standard for the New Zealand Public Sector.
DA262 is a disposal authority for New Zealand District Health Boards (DHB’s) that identifies common classes (or groups) of records created by DHB’s, their retention periods and disposal actions (what to do with records long term – i.e.
The Public Records Act (the Act) is a regulatory framework for improving information management across the public sector in New Zealand.
E-mail messages and their attachments, like other corporate records, are subject to the Public Records Act 2005 (PRA).
DA337 is a disposal authority developed for New Zealand Universities.
Disposal is the final action concerning the fate of records, for example, destruction or transfer to archives.
Are E-mail archiving solutions recordkeeping solutions?
This part of the Records Toolkit provides information about the requirements for working with Archives New Zealand in the areas of appraisal, disposal and transfer of public records as well as the loaning of public archives.
DA424 is a disposal authority that identifies common classes (or groups) of records created by Institutes of Technology and Polytechnics (ITPNZ) their retention periods and disposal actions (what to do with records long term – i.e.
The Records Management Standard for the New Zealand Public Sector and the Resources and Guides produced by Archives New Zealand are designed to be applicable across the New Zealand public sector.
Under the Public Records Act 2005, no one may dispose of a public record without authorisation from the Chief Archivist.
Under section 18(1) of the Public Records Act 2005 (PRA) a public record or local authority protected document cannot be destroyed without the authorisation of the Chief Archivist.
If you are looking to dispose of public records you have that are no longer of business use to your organisation the Records Toolkit has advice on the options available:
DA221 is a disposal authority that identifies common classes (or groups) of records created by schools, their retention periods and disposal actions (what to do with records long term – i.e.
• makes search and retrieval easier• controls storage, maintenance, access management and other costs• reduces privacy and security risks associated with retaining records, and• helps to protect records with long-term value and promote their re-use.
Once a public office has formally submitted an appraisal report accompanied by a retention and disposal schedule, the Chief Archivist can approve the recommendations in principle.
The Public Records Act 2005 (PRA) replaces the document and archives provisions in the Local Government Act 1974.
Archives New Zealand issues General Disposal Authorities (GDAs) to help public offices and local authorities decide what to do with common public records.
Some public offices responsible for the same or similar business functions use a joint disposal authority for the management of their core public records.
Some web browsers are experiencing extreme delays in opening the Intentions to Dispose Comments Form on the Archives New Zealand website.
It’s a normal part of business that an organisation will create websites when it needs to.
The Public Records Act 2005 (PRA) sets out the role of the Chief Archivist in providing standards and leadership in ensuring that public offices and local authorities meet their PRA obligations.
This template sets out the structure and guidance for public offices to create a disposal schedule and access schedule when carrying out an appraisal of records and creating an appraisal report.
When a transfer of records takes place Archives New Zealand will assist the transferring public office throughout the process.
General Disposal Authority 6 (GDA6) has been developed for the use of public offices wishing to dispose of common corporate public records legally.
General Disposal Authority 7 (GDA7) has been developed for the use of public offices wishing to dispose of facilitative, transitory, and short term value records legally.
Archives New Zealand has now completed the process of assessing feedback on the proposed amendments to the General Disposal Authority 7 (GDA7) and the final document is now available on the records toolkit here and also on Archway as Disposal Authority 576 (DA576).
This Guide provides assistance to public offices and local authorities in identifying, assessing and mitigating current and future risks associated with the over-retention of records.
What do you need to do when drafting your Appraisal Report and Retention and Disposal Schedule?