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Records Toolkit

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Pages tagged 'Information Management'

Records management standard

The core standard we’ve developed is the Records Management Standard for the New Zealand Public Sector.


What is the Records Toolkit?

This toolkit has been developed by Archives New Zealand as an online recordkeeping and information management resource.


Principles

The Records Management Standard for the New Zealand Public Sector is organised into higher-level guiding principles and lower-level mandatory requirements.


Principle 1: Create and Maintain Records

The requirements in this principle lay the groundwork for making and keeping fit-for-purpose records of business activity, and for maintaining them for as long as required.


Managing records & Archives

We are here to help you manage your organisations’ records so you can comply with the Public Records Act 2005 and achieve better business outcomes.


Principle 2: Classify and Organise Records

Classifying and organising records is crucial to achieving records management outcomes.


Working with Us

This part of the Records Toolkit provides information about the requirements for working with Archives New Zealand in the areas of appraisal, disposal and transfer of public records as well as the loaning of public archives.


Principle 3: Assign Records Management Metadata to Records and Aggregations

Records management metadata is information about the context, content and structure of records and their management through time.


Principle 6: Maintain the Integrity of Records

It is important to preserve the structural and informational integrity of records so they can be used with confidence for as long as required, and to protect and realise the upfront investment in them as information assets.


Archives New Zealand's policy for deciding Public Office and Local Authority status and List of Public Offices

For some organisations it can be unclear whether the Public Records Act 2005 (PRA) applies to their records and information management.


General Disposal Authorities

Archives New Zealand issues General Disposal Authorities (GDAs) to help public offices and local authorities decide what to do with common public records.


Principle 7: Manage Records systematically

Public sector organisations are more likely to achieve records management outcomes if they manage the creation and maintenance of their records systematically.


Guide to developing a recordkeeping policy

A recordkeeping policy is a vital component of any records management programme.


Guide to managing records during administrative change

The ‘Guide to Managing Records during Administrative Change in Public Offices and Local Authorities’ is a best practice guide for public offices and local authorities who are transferring business functions, and the records of those functions, to another agency as part of administrative change.


List of Training/Education Providers

The latest addition to the records toolkit is our list of Information Management Education/Training Providers in New Zealand and Overseas (the list).


Recordkeeping for business activities carried out by contractors

Recordkeeping for Business Activities Carried out by Contractors is a best-practice guide for public offices and local authorities for creating and maintaining the records of business activities carried out by contractors.


Decommissioning Websites

It’s a normal part of business that an organisation will create websites when it needs to.


AS/NZS ISO 13028:2012. Information and documentation - Implementation guidelines for digitisation of records

The Chief Archivist has adopted AS/NZS ISO 13028: 2012, Information and documentation - Implementation guidelines for digitization of records, as a standard under s27 of the Public Records Act 2005.


List of Information Management Education/Training Providers

Hosted on this page is the list of information management education/training providers.


Risk management guide for disposal of records

This Guide provides assistance to public offices and local authorities in identifying, assessing and mitigating current and future risks associated with the over-retention of records.


The Appraisal Process: Part One – Getting started

This is the first in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.


The Appraisal Process: Part Two – Guidance and Templates

This is the second in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.


The Appraisal Process: Part Four – Drafting Process

What do you need to do when drafting your Appraisal Report and Retention and Disposal Schedule?