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Records Toolkit

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Pages tagged 'Best Practice'

Records management standard

The core standard we’ve developed is the Records Management Standard for the New Zealand Public Sector.


Appraisal

Appraisal, within an information management context, is about enabling decisions.


What is the Records Toolkit?

This toolkit has been developed by Archives New Zealand as an online recordkeeping and information management resource.


Principles

The Records Management Standard for the New Zealand Public Sector is organised into higher-level guiding principles and lower-level mandatory requirements.


Principle 1: Create and Maintain Records

The requirements in this principle lay the groundwork for making and keeping fit-for-purpose records of business activity, and for maintaining them for as long as required.


Principle 2: Classify and Organise Records

Classifying and organising records is crucial to achieving records management outcomes.


Why a Records Toolkit?

Why a Records Toolkit?


What does the Government Recordkeeping Directorate do?

The Government Recordkeeping directorate is responsible for the following Archives New Zealand functions under the Public Records Act 2005:


Digitisation toolkit

The digitisation toolkit is a set of guidance documents to assist with appropriate digitisation of public and local authority records. 


Outputs

Key outputs are:


Email Archiving Solutions

Are E-mail archiving solutions recordkeeping solutions?


Working with Us

This part of the Records Toolkit provides information about the requirements for working with Archives New Zealand in the areas of appraisal, disposal and transfer of public records as well as the loaning of public archives.


Audit

Archives New Zealand has implemented a programme to audit the recordkeeping of public offices in 2010 to meet its obligations under section 33 of the Public Records Act 2005 (PRA).The Public Records Act requires the Chief Archivist to:


Storage of archival records

When the Records Management Standard for the New Zealand Public Sector was implemented, the previous four mandatory standards were revoked; this included the Storage Standard.


Resources and Guides

Through this page a number of factsheets and guides produced by Archives New Zealand can be accessed and downloaded.


Social Media Questions?

Working with social media and need more documentation around your activity?


Blog

The Records Toolkit is a key part of the work Archives New Zealand has been doing to make our services more useful, useable and responsive.


General Disposal Authorities

Archives New Zealand issues General Disposal Authorities (GDAs) to help public offices and local authorities decide what to do with common public records.


Transport of your transfer to Archives New Zealand

This information will assist in the safe, well packaged transport of your records to Archives New Zealand.


Principle 7: Manage Records systematically

Public sector organisations are more likely to achieve records management outcomes if they manage the creation and maintenance of their records systematically.


Trusted Computing and Digital Rights

Archives New Zealand is the custodian of the Trusted Computing and Digital Rights Management (TC / DRM) Standards and Guidelines.


Guide to best practice in physical storage

This guide provides best practice advice on improving the storage of physical records.


Guide to developing a recordkeeping policy

A recordkeeping policy is a vital component of any records management programme.


Digitisation

For advice on digitisation please consult the Digitisation Toolkit.


List of Training/Education Providers

The latest addition to the records toolkit is our list of Information Management Education/Training Providers in New Zealand and Overseas (the list).


Recordkeeping for business activities carried out by contractors

Recordkeeping for Business Activities Carried out by Contractors is a best-practice guide for public offices and local authorities for creating and maintaining the records of business activities carried out by contractors.


Breaches of the Public Records Act

Archives New Zealand (Archives) is responsible under the Public Records Act 2005 (PRA) for setting standards for public sector recordkeeping and encouraging the development of compliant recordkeeping practices across the public sector.


List of Information Management Education/Training Providers

Hosted on this page is the list of information management education/training providers.


Amended General Disposal Authority 7 (GDA7)

Archives New Zealand has now completed the process of assessing feedback on the proposed amendments to the General Disposal Authority 7 (GDA7) and the final document is now available on the records toolkit here and also on Archway as Disposal Authority 576 (DA576).


The Appraisal Process: Part One – Getting started

This is the first in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.


The Appraisal Process: Part Two – Guidance and Templates

This is the second in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.


The Appraisal Process: Part Four – Drafting Process

What do you need to do when drafting your Appraisal Report and Retention and Disposal Schedule?