Note: This page is also available on the Records Toolkit.
Archives New Zealand is seeking feedback on the draft Records and Information Management Standard and the accompanying Implementation Guide.
The standard sets out the mandatory minimum compliance requirements for public offices including state and integrated schools, and for local authorities. Once finalised, the standard will be issued under section 27 of the Public Records Act 2005. It will supersede the existing Records Management Standard for the New Zealand Public Sector, which was due for review in 2016. It will also replace S4 Access Standard, S5 Digital Recordkeeping Standard (AS NZS ISO 16175) and AS NZS ISO 13028: 2012, Information and Documentation – Implementation Guidelines for Digitisation of Records.
Archives New Zealand’s regulatory role was established by the Public Records Act in 2005. Since then a considerable body of work has been completed to establish and implement standards, advice and guidance for the management of public records and local authority records. Records management practice and our use of regulatory tools to drive best practice have continued to evolve. Archives New Zealand is currently optimising its regulatory role through a work programme that began with the release of a draft Regulatory Statement late in 2015.
The operation of the existing Records Management Standard for the New Zealand Public Sector since 2014 has raised questions about its usability, effectiveness, currency and relevance in the contemporary and future records and information environment.
Several key opportunities to support and improve the records and information framework have been identified, including:
Archives New Zealand has developed a supporting document implementing the new Records and Information Management Standard. The guide has three sections:
We welcome your feedback on the draft Records and Information Management Standard and accompanying Implementation Guide by close of business, Wednesday 4 May 2016.
Discussion forums will be held in:
Please email any questions and/or your feedback (using the form below) to firstname.lastname@example.org