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Chief Archivist's Annual Report on the State of Government Recordkeeping 2012-13

This is the third report issued by the Chief Archivist and General Manager of Archives New Zealand under section 33 and 35 of the Public Records Act 2005 (the Act). This report provides an overview of the key issues and opportunities for government recordkeeping and presents the results of the audits completed during the 2012/13 financial year.

The purposes of the Act include enabling Government to be held accountable through creating and maintaining full and accurate records of its affairs, and enhancing public confidence in the integrity of public records. The auditing of specified recordkeeping practices and reporting of findings to Parliament directly contribute to those objectives.

Awareness of the requirements of the Act is developing and there is evidence of effective work being done in records management. All public offices demonstrated a commitment to improving recordkeeping capability and to using the audit findings constructively. However, it is disappointing that, more than eight years after the Act came into force, only a third of public offices audited this year demonstrated mature recordkeeping capability.

Thursday, January 22, 2015
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