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Records Management Standard for the New Zealand Public Sector

The Records Management Standard for the New Zealand Public Sector is a mandatory standard issued by the Chief Archivist under section 27 of the Public Records Act 2005. It sets minimum requirements for the management of records by public offices, except schools, and by local authorities.

The Records Management Standard became mandatory on 1 July 2014, when it replaced the four current mandatory recordkeeping standards: Create and Maintain, Storage, Electronic Recordkeeping Metadata and Disposal.

Downloads

Word, PDF and HTML versions of the Records Management Standard can be downloaded here.

Further information

Content

The new standard consolidates requirements in the four mandatory recordkeeping standards issued by the Chief Archivist between 2007 and 2010.

Requirements

The requirements in the new standard are very similar but not identical to those in the standards it replaces. When we surveyed public offices, local authorities and other interested parties in late 2012, the feedback we received showed the content of the current standards was about right. So we’ve not added any requirements, but we have removed a few. These relate to:

Pre-publication Version

A pre-publication version of the new standard was made available in March 2014 to give public offices and local authorities as much time as possible to become familiar with its requirements. Minor formatting changes were made to the pre-publication version for publication. These include italicising document titles where appropriate and adding ISSN and ISBN numbers.

Contact for Enquiries

Please contact Archives New Zealand if you have any questions about the new standard.

Phone: 04 499 5595 (option 3), email: rkadvice@dia.govt.nz