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Ngā Tapuwae December 2012

Ngā Tapuwae - the Footprints - is the newsletter of Archives New Zealand. It tells the stories of our people, our work and achievements.

Greg's introduction

Greg Goulding
Greg Goulding

Welcome to this last edition for 2012 of Ngā Tapuwae. This has been a year for consolidation for Archives New Zealand as we continue to make the most of our new structure designed to streamline our customer services and processes.
Our strong working relationship with the National Library of New Zealand continues its focus on working in areas where we can see benefits to both institutions as well as the people of New Zealand.
The opening last month of the refurbished National Library building in Molesworth Street, Wellington, was a significant day for the library.  We learnt a great deal about our organisations when we hosted the Alexander Turnbull Library at the Archives New Zealand building in Wellington during the time their building was closed.
The next step in our journey will be later in 2014 when New Zealand’s foundation documents move into the Molesworth Street building in the specially constructed space where they will be showcased and protected.
The building’s close proximity to Parliament is a plus for this move as I am sure many more New Zealanders and overseas visitors will take the opportunity to view these crucial documents, including the 1840 Treaty of Waitangi.
As Chief Archivist the documents will remain in my care. Coupled with the move the Molesworth building will be renamed to reflect its new role as a home for Archives New Zealand and housing our taōnga as well as from the National Library and the Alexander Turnbull Library.
A highlight for us this year has been the publication of the book about Archives New Zealand, Secrets and Treasures, by author Ray Waru. This book opens the door into some of the rich resources we hold.  You can read more about the book in this Ngā Tapuwae.
All the very best to you and your family for the upcoming holiday season.  
Greg Goulding Chief Archivist

Christmas cheer from the past

As we head towards the busy festive season, it’s a time to think of those less fortunate than ourselves as has previously been the case in New Zealand as these stories tell us.
Burnham Industrial School was established in 1874 to provide accommodation and training for neglected or delinquent children under the age of 15. This photo circa 1874 is of the boys’ band.
The Smith Family Joyspreaders Inc was a charitable organisation whose members remained anonymous adopting the pseudonym ‘Mr or Mrs Smith’. They officially began operating in Wellington in 1932, having provided food and goods for needy families over the Christmas period the year before. The booklet features photos of Children’s Health Camps, Milk for Schools, Unemployment Camps and a Hannah’s (shoes) advertisement.
City Missions provide food and clothing throughout the year and Christmas dinner, usually at the town hall, to needy families. Here we have a 1948 Wellington City Mission Jubilee Fair flyer.
Photo circa 1874 of boys’ band.
Photo circa 1874 of boys’ band.

Photo of packing Christmas hampers - a scene at Smith family headquarters and photo of collection baskets for Christmas cheer.
Photo of packing Christmas hampers - a scene at
Smith family headquarters and photo of collection
baskets for Christmas cheer.

Photo of 1948 Wellington City Mission Jubilee Fair flyer.
Photo of 1948 Wellington City Mission Jubilee Fair flyer.


New book reveals secrets of history

As the guardian of the record of government, Archives New Zealand is a storehouse of historical secrets and treasures – some of which come to light in a new book by Ray Waru.
Secrets and Treasures is a fascinating insight into the lives of New Zealanders the Minister of Internal Affairs Hon Chris Tremain said when he launched the book.
For him the book brought to life many of his own family’s stories. For example, New Zealand’s longest place name: Taumatawhakatangihangakohuauotamateapokaiwhenuakitanatahu was situated on the farm of Sir Brian Lahore who played rugby in the 1950s and 1960s with his own father, Kel Tremain. The ‘coat hanger’, the Auckland Harbour Bridge, he connected to the place where his father grew up.
“Archives New Zealand is a valuable storehouse – He rua mai onamata ki anameta; maiangi te tāhūhū iringa kōrero,” he said.
Known for his work in television and radio, Ray Waru said he was only scratching the surface in terms of the book’s contents. However, writing it gave him the opportunity to draw on the foibles, the prejudices, the knowledge and the experiences of the people who have made New Zealand what it is today.
“I am grateful to the many Archives New Zealand staff who assisted me in putting the book together here at the Wellington office and in the regional offices in Auckland, Christchurch and Dunedin,” he said.
He noted that the volume looked as impressive as it did due to the photographic skills of Senior Adviser Archives Online and professional photographer David Sanderson. “Without doubt his skill has showcased the treasures.”
Archivist Tony Connell, for his knowledge and experience of the more than 100km of archives, was also given a special mention.
“Tony Connell doesn’t need a GPS to find his way around the archives,” he said. “He is one in his own right – I am sure he knows more about what’s in the countless boxes of archives than anyone in the business. He knows what to look for and he is a real asset.”
Chief Archivist Greg Goulding said he was delighted that the two-year project had come to fruition as it showed Archives New Zealand’s valuable role in keeping the record of how we have behaved as a nation.
“It is the untarnished evidence of what had gone on before – we have the real oil,” he said.
Some 40 people attended the launch at Archives New Zealand’s Wellington office in October. The book is published by Random House. 
Archives New Zealand staff celebrating at the launch of the book Secrets and Treasures.
Archives New Zealand staff celebrating at the launch of the book Secrets and Treasures.

The book's author, Ray Waru with Hon Chris Tremain.
The book's author, Ray Waru (left) with Hon Chris Tremain.


Remaining relevant in the digital age

With some 2.3 billion people on the internet worldwide and government’s push to provide better access to government services through online channels it’s important for Archives New Zealand to remain relevant.
Speaking at the ARANZ conference Chief Archivist Greg Goulding said the phenomenal growth of the internet coupled with the increasing need to enable all New Zealanders to interact with government through online channels meant a significant refocus in operations for Archives New Zealand. 
“The online world is made-up of communities and our role is to work with these communities to assist them access the vast storehouse of information we hold,” he said.
“Today some 86% of New Zealanders use the internet and the statistics show that nearly 70% of people in the 60 plus category are connected, up from 57% in 2007.
“We are looking at a data explosion with 1.8 trillion gigabytes generated in 2011, a figure that’s expected to double by 2020.  On top of this we are dealing with a huge paper bloat – from 2,000,000 to 2,500,000 linear metres of public records generated over 30 years.
“This presents a significant challenge to archiving authorities. The figures are crucial to our modelling for what’s required in an archive to ensure we keep pace and can meet the service requirements of government and customers.
“Our job is to ensure the information that matters for the long-term is selected and safeguarded – this is just a tiny proportion of the information that’s currently generated.”
To support this Archives New Zealand’s focus is to ensure:

“To ensure we remain relevant and provide what’s needed in this rapidly changing online world, and with no let-up in the tight fiscal environment, we are placing an increased focus on business partnerships,” Greg Goulding said.
"We can’t do it alone. Our partnerships with the National Library of New Zealand, FamilySearch are going from strength to strength and are having positive results in terms of the volume of information online. We are also in discussion with the New Zealand Film Archive to establish joint storage options for nitrate film which will be cost-effective for both our organisations.”
“We have a voice in actively influencing all of government ICT strategy and delivery, which is essential to managing the huge growth in digital information and records. The newly developed Archives New Zealand Online Strategy will over the next couple of years open up more of our records to the public.
“Coupled with this we are streamlining the business by taking a close look at how we appraise the records we take in and how we can work more closely with our customers to make sure we are selecting the right records to archive.
“The thrust to build our digital archive capacity continues with the Government Digital Archive currently in a testing environment and up and running later next year.
"Whether people visit us online or come into one of our four reading rooms to get what they want, our goal is to stay relevant and provide what they want when they want it.”

ARANZ Conference - Shanann's view

Shanann Carr, Archives Advisor, Recordkeeping Capability.
Shanann Carr,
Archives Advisor,

Archives New Zealand had a large representation at this year’s Archives and Records Association of New Zealand (ARANZ) conference with staff presenting papers, participating in forums and networking with others in the recordkeeping sector.
So what’s it like for a first-time attendee? Shanann Carr, Archives Advisor, Recordkeeping Capability shares her view.
The ARANZ conference took place on October 23-24 at Te Papa Tongarewa. Several Archives New Zealand staff attended the conference and also had a popular presence in the conference vendor exhibition area.
Archives New Zealand’s Recordkeeping Capability team was tasked with putting the exhibition stand together.
Before the event we decided what we wanted to achieve and made the decision to focus on highlighting Archives New Zealand training courses, advice for communities, and the new book based around the holdings of Archives New Zealand called Secrets and Treasures by Ray Waru. A signed copy of the book was also the prize for a competition which was won by Paul Jarvis of the Salvation Army. All Archives New Zealand conference attendees were rostered to help with the stand which went really well. It was great to have so many different people with different backgrounds and interests showcasing Archives New Zealand on the vendor stand.
As an Archives staff member with a keen interest in the management of community archives, I got a lot out of the sessions in stream two held on the Wednesday. These talks either had a community focus or were quite different in that the emphasis was on the uniqueness of their organisations and collections.
Joanna Richards, from the New Zealand Film Archive, talked about Audio-visual Archiving and the similarities and differences when compared with traditional archival practice. Joanna emphasised that her work is made difficult by the fact that there are no national standards or guidelines for audio-visual archiving in New Zealand.
From the Otago Settlers Museum Jill Haley talked about the museum redevelopment which has seen their research department split into two distinct areas; a reading room for their unique archives collections and a family history centre area for use of materials and information not specific to the museum. It will be interesting to see how this works for them and if more of their unique collections are accessed once they have opened to the public again. Prior to redevelopment they found people mostly accessed genealogical publications and their aim is for people to experience more of their unique collections.
I also enjoyed hearing Carolyn McBride talk about her work with the Auckland Art Gallery artist archives. I especially enjoyed seeing her profile their use of The Community Archive: for their archive collections. It’s satisfying seeing an organisation making good use of a tool provided and maintained by Archives New Zealand.
Overall I found the ARANZ conference an enjoyable experience. It’s always good to see many familiar faces and hear about changes and developments in archives institutions around the country.

Introducing Mike Summerell

Mike Summerell,Director Holdings and Discovery.
Mike Summerell,
Director Holdings
and Discovery.

New to Archives New Zealand is Mike Summerell and here he tells us a bit about himself.
Q: What is your role at Archives New Zealand?
A: Director Holdings and Discovery
Q: Why did you want to join Archives New Zealand?
A: I think like many people here I could see real value and importance in the service that Archives provides to New Zealand. For me Archives has a valuable role as the nation's recordkeeper. The stories of our nation and people are told in the records and artefacts cared for by Archives New Zealand. I feel we have a key role in inspiring New Zealanders to explore the records of their country.
What really attracted me to the role was the opportunity to lead a team of talented individuals in the creation and delivery of an innovative and exciting vision. I could see a real opportunity to create something special at Archives New Zealand and really wanted to have a key role in doing so. I think we are in an exciting place and we need to position ourselves to take advantage of the opportunity.
Q: What have you been up to in your first months here?
A: Mostly for me it has been learning as much as I can about Archives and the work of my teams. Getting to know people and importantly listening to them and their ideas. Over the next two months my key focus will be working with them to develop our vision for the future and the plan to action this.
Q: How do you see your role making a difference to customers/New Zealanders?
A: As the nation's recordkeeper we hold so many important stories about how we got to this point in our history. I want our customers to be excited about what we offer, to explore our records, to have an interest in our collective history and its continuing relevance to New Zealand today.         
Q: What are your aspirations?
A: Quite unashamedly I want people in three years’ time coming to us to ask how to add add value to what they do. I want them to see us as a world class Archive. I want the next three years to be transformational for the Holdings and Discovery directorate and I want the change to focus around creating positive strategic value for our customers.
Q: When you are not at work what interests you most?
A:  What would I like to be doing? Running and mountain biking fills the spot, but currently I have no time to do either.  Climate change is my main interest – I am passionate about educating people about the realities of climate change. In August I spent three days being trained by Al Gore in San Francisco to present his presentations. This month I am presenting to a Youth Climate Conference in Auckland using the Al Gore slides. My other big focus is my family – really everything in the end comes back to my family and their future….including climate change. I am really disturbed as to what my generation is going to leave for my children and their children.

New Zealand's documentary heritage recognised

Māori Land Court Minute Books 1862 to 1900, in the care of Archives New Zealand, have along with Patu! the documentary recording events of the 1981 Springbok Tour to New Zealand been added to the UNESCO Memory of the World New Zealand register for documentary heritage.
The Minute Books nominated by the Māori Land Court and Patu! nominated by the New Zealand Film Archive) tell stories of events from two powerful periods of New Zealand history.  
Ray Edmondson, Chair of the UNESCO Memory of the World Asia Pacific Committee, announced the two new inscriptions at the ARANZ Conference in Wellington in October. 
“They still have an impact on society today and are highly regarded sources of research for historians, Māori researchers, educators and many others in the wider community,” he said.
Information about the inscriptions and the register is on the Memory of the World New Zealand website:
 Ray Edmondson, Chair of UNESCO Memory of the World Asia Pacific region; Deputy Chief Court Judge Caren Fox; Māori Land Court, Julie Tangaere; Director Māori Land Court, Rachael Kerr; Librarian Māori Land Court; Sandra Falconer, Repository Specialist Archives New Zealand; Brian Pauling acting Cultural Commissioner UNESCO New Zealand National Commission; and Evelyn Wareham UNESCO Memory of the World New Zealand Committee and ARANZ conference organiser.
Attendees at the awards ceremony from left to right: Ray Edmondson, Chair of UNESCO Memory of the World Asia Pacific region; Deputy Chief Court Judge Caren Fox; Māori Land Court, Julie Tangaere; Director Māori Land Court, Rachael Kerr; Librarian Māori Land Court; Sandra Falconer, Repository Specialist Archives New Zealand; Brian Pauling acting Cultural Commissioner UNESCO New Zealand National Commission; and Evelyn Wareham UNESCO Memory of the World New Zealand Committee and ARANZ conference organiser.


Bits and Bytes

Suffrage Camellia – a winner

A first and a third prize at the New Zealand Camellia Society's Otago/Southland Branch spring show in Dunedin has been awarded to the Archives New Zealand office in Dunedin.
Staff entered three white camellia flowers into the show from the bush given to the office in 1993 to mark the centenary of women's suffrage in New Zealand. The bush, planted beside the entrance, forms an attractive picture for visitors every spring, as it flowers profusely.

National Digital Forum (NDF)

National Librarian staffer Winston Roberts was the lucky winner of Secrets and Treasures, the book written by Ray Waru about Archives New Zealand, at this year’s NDF conference in Wellington.
Winston says NDF was as good as ever, not a place for just ticking boxes but for noting creative developments and making contacts. 
“At the Archives New Zealand stand I was intrigued to see the digitised footage of Selwyn Toogood doing his stuff, and remembered that, ‘The money or the bag!’ was once part of every New Zealander's vocabulary… so I entered the competition, and out of the bag I won the book. 
“The book is brilliant, it will help my teenage daughter, wrestling with her class projects, to understand better what curiosities and treasures there are in the Archives.”
Photo of Polly Martin, centre, and Claire Ashcroft were kept busy at the Archives New Zealand stand at the National Digital Forum.
Polly Martin, centre, and Claire Ashcroft were kept busy at the Archives New Zealand stand
at the National Digital Forum.


Recordkeeping standards up for review

A review is currently underway of the four mandatory Recordkeeping Standards issued by the Chief Archivist under the Public Records Act 2005 to ensure they are effectively supporting and improving public sector information management.
These are the:

You are invited to take part in a survey to help inform the review. The survey, running until 19 December 2012, is at:

Grateful thanks to volunteers

Researching Otago’s mining history is about to get much easier thanks to the tireless work of a group of Dunedin genealogists who have been working as volunteers at the Dunedin Regional Archive.
Thousands of records from the Warden’s Court of Otago and Southland, which administered mining in New Zealand from 1863 to 1971, have been listed so the information they contain is much easier to find.
Six volunteers from the New Zealand Society of Genealogists Dunedin branch have been on the job for the past two and a-half years. The records are an excellent source of information fro genealogists, historians ad university researchers.
Archives New Zealand Regional Archivist peter Miller says he is grateful for the team for all their hard work in making the records more accessible. The lists will be published on Archway the Archives New Zealand online search engine early next year.

Ngā Tapuwae survey

And many thanks to all those who completed the online survey about Ngā Tapuwae in the last quarterly edition. The feedback we received is being analysed so it can be incorporated into improving future editions of this stakeholder newsletter.
Please contact Communications Manager Christine Seymour for further information.


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