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Authority to retain public records in electronic form only

The Authority is an ongoing and general approval from the Chief Archivist for Public Offices to retain digitised public records in electronic form only, with some exceptions.
 
The Chief Archivist has issued the Authority under s25 (2) of the Electronic Transactions Act 2002.
 
Providing the Chief Archivist has approved retention in electronic form only, and the digitised records meet the requirements for functional equivalence under s25 (1) of the Electronic Transactions Act 2002, public offices may then destroy the source records.
 
The disposal of the source records does not need to be authorised under the Public Records Act 2005.
 
To assist in interpretation of this Authority, public offices should consult the Explanatory Notes for Retaining Digitised Public Records in Electronic Form Only.
 
Local authorities should consult the Explanatory Notes for Retaining Digitised Local Authority Records in Electronic Form Only.

 

Thursday, March 7, 2013
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