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Ngā Tapuwae March 2013

Ngā Tapuwae - the Footprints - is the newsletter of Archives New Zealand. It tells the stories of our people, our work and achievements.


Greg's Introduction

Greg Goulding
Greg Goulding

This year I have been fortunate to see two community archives in action. This has been a valuable reminder to me of the impressive work being done by people and organisations throughout New Zealand to ensure archives are kept safe now and for future generations.
On February 18 I was delighted to attend the opening by Vice Chancellor Hon Steve Maharey of the new Massey University Archive in Palmerston North. It was another gorgeous sunny day in this seemingly endless summer and there was a celebratory atmosphere as the new facility was officially opened.
The new space is a marked improvement over the former accommodation, and demonstrates the value that the University places on its archives as both a significant research resource for students and academics, and as the business memory of the organisation.
University Librarian, John Redmayne noted the assistance that Archives New Zealand’s Recordkeeping Capability team had provided, and also the constructive and helpful approach the auditors had taken when they conducted Massey’s first recordkeeping audit last year.
I also took the opportunity to visit Archives Central in Fielding.
This archive preserves and provides access to the historical records of six of the eight Authorities comprising the Horizons Region – Ruapehu, Rangitikei, Manawatu, Tararua, Horowhenua, and Horizons Regional Council. Palmerston North and Wanganui archives are stored separately, but the Archives Central website provides the online access point.
This was my first opportunity to visit the Archive, and as the Archivist, Michael Biggs, showed me around I was deeply impressed with the quality of the facility and the services on offer.
The archive has gone from strength to strength since it was opened at the end of 2010 to bring the history and stories of these communities available in an accessible online and physical format. This is the first time local authorities in New Zealand have worked together on an archiving system in this way, providing a collaborative example for others to follow.
In my mail box the other day was a blast from the past with a message from an Australian who I went to archival classes in Sydney with. He has recently written a detailed story on his website about his research into his great-great uncle who served in the Māori Wars.
The story about Finding Patrick Dougherty, 1981–2012, is a fascinating one, with the parallel story of the improved access to the information and material we hold a positive one for Archives New Zealand.
The importance of our archives and their role in New Zealand society are exemplified by stories in this edition of Ngā Tapuwae, the first for 2013.
Our links with the UNESCO Memory of the World continue with former Chief Archivist Dianne Macaskill’s appointment to the international committee and Archivist Donal Raethel’s appointment to the New Zealand committee.
Both the 1840 Tiriti o Waitangi and the 1893 Women’s Suffrage Petition are on the New Zealand and international registers. These are priceless documents, reflected in our support and involvement in this important endeavour to safeguard national heritage documents.
In this issue you can find out more about the Active Archive team that’s charged with managing the huge relocation project of the contents of the Constitution Room from the Mulgrave Street to the Molesworth Street building. Housing these documents in a purpose-built room will both safeguarded and increase their accessibility to the public.

Meet the Active Archives Project Team

The project team charged with moving some of the contents of the Constitution Room from Wellington’s Mulgrave Street building to its new home in Molesworth Street, is now in place, and hit the ground running at the start of the year.
“With such an important project it’s great to have a passionate team onboard,” says Active Archives Project Manager Kit O’Connor. “They each bring a wealth of experience to their roles, and we’re all excited about what we we’ll be able to offer the public.
“We want to deliver a visitor experience where individuals and groups, old and young alike, can learn more about our country’s cultural, political and social history through an array of incredible archives/taonga.
“Included in the exhibition experience is the nine sheets of the 1840 Tiriti ō Waitangi, the 1835 Declaration of Independence of the Northern Chiefs, and the 1893 Women’s Suffrage Petition.
“A diverse mix of archives including National Film Unit footage; the Tongariro Deed, a Māori Land Court Minute Book; and archives related to more contemporary social issues such as the Civil Union Act, and the creation of Nuclear Free New Zealand will also be featured.”
Kit says the exhibition will be supported by an online resource that will provide an alternate or additional entry point into the exhibition, and Archives New Zealand and the National Library’s collections and services generally. Learning tools and family packs will be included, ensuring visitors can get the most out of the exhibition experience.
“My aim is twofold,” she says.
“Firstly it’s to create a home befitting the nation’s most precious archives, from both a tangible and intangible preservation/taha wairua perspective. And secondly to raise awareness of the broader Archives New Zealand holdings to more people.
“I want a visitor experience that enriches, delights and connects with people – something New Zealanders can be proud of.”
Kit’s appointment as Project Manager Active Archives follows on from the 30 April 2012 Cabinet decision to relocate the contents of the Constitution Room from the Mulgrave Street Archives New Zealand building to new surroundings in the refurbished National Library building on Molesworth Street. Since her appointment, Kit has met with many stakeholders, and looks forward to testing the project team’s ideas with many more as the project takes shape.
The Active Archives team (left to right) Kay Seatter-Dunbar, Theresa Curtis-Smith, Stefanie Lash, Kit O’Connor, and Inge Mautz-Cooreman.
The Active Archives team (left to right) Kay Seatter-Dunbar, Theresa Curtis-Smith, Stefanie Lash, Kit O’Connor, and Inge Mautz-Cooreman. (Absent, Diana Coop).

Introducing Kit O’Connor

Kit has been working in and around creative projects for more than 20 years. Her career highlights include: developing and touring TREATY 2 U – for Te Papa, the National Library and Archives NZ; managing over 100 community events for Wellington City Council (Summer City 2010); and orchestrating the refit of a private super yacht in Spain. When not at work, Kit is an active kiwi who makes the most of the great outdoors, and then kicks back enjoying the diverse culinary treats that this wonderful country has to offer.

Introducing Inge Mautz-Cooreman

Inge hails from Belgium. She has a background in Communication and Design, and her career focus is on stakeholder relationship and change management positions. Inge has been actively involved with youth movements – for more than 10 years providing educational programmes. In her role in the Active Archives Project, as Public Programme and Education Manager, she will provide stakeholder and learning expertise towards the development of formal and informal learning experiences, including school and adult professional development programmes.

Introducing Theresa Curtis-Smith

Northland born, with a bit of Waikato and Auckland mixed in, Theresa had some 15 plus years in the banking and finance sector before moving to Te Papa. Over the last five years she worked as Project Administrator for the TREATY 2 U exhibition, and then as an Executive Assistant to Te Papa's leadership and management teams. Theresa packs voluntary community programmes, creative pursuits, and performance activities, including dance, drama and singing, into her spare time. In her Project Coordinator role, Theresa will be taking care of administrative and reporting duties with a sprinkle of creative pizzazz.

Introducing Stefanie Lash

Stefanie has been at Archives New Zealand, as an archivist in Research Services, for three years. As Lead Curator for the project she is working with a team of archivists and subject experts to choose the tāonga that will be exhibited, and to produce the supporting content. She spent time in the library sector prior to joining Archives NZ, and says her new role gives her plenty of opportunity to work with people who want to find out more about their own, and their country’s, history. Stefanie comes from mighty Waitara.

Introducing Diana Coop

A New Zealander from Nelson, Diana has two degrees from the University of Canberra, one in the Conservation of Cultural Materials (specialising in paper conservation), and the other in Modern Languages – specifically Mandarin. Having worked at the Queensland Art Gallery, she joined Archives NZ 13 years ago as a conservator and went on to be the Preservation and Collection Manager. Diana has now taken up a secondment to the Active Archives team and is providing preservation and loans expertise. Diana is currently assessing the best way to showcase the important heritage documents in their pending new environment, without compromising their ongoing preservation. In her spare time, she volunteers and was the founding trustee and treasurer of a community charitable trust.

Introducing Kay Seatter-Dunbar

Kay is a writer, researcher, and director, with extensive experience in the television, film and cultural heritage sectors. As the Visitor Experience Specialist, Kay is responsible for the ‘how’ part of the exhibition process, creating innovative solutions to tell the stories and spark conversations between Archives NZ and the public, as well as ongoing conversations between the public themselves. Kay advocates for the audience at all times to ensure people from all walks of life feel included, and engaged, by their visitor experience. An enthusiastic traveller with a passion for history, Kay enjoys being on the other side of the visitor experience fence; actively checking out museums, galleries and visitor attractions in New Zealand and overseas.

Māori advisers

Two Archives NZ staff members, Julie Black, Senior Adviser Iwi Development, and Iwi Researcher Thomas (Toma) Mason are both contributing to the project by providing advice through a Māori lens.
Julie has been with Archives New Zealand for more than five years, working with Māori to help make the archives more accessible to them. She is of Ngai Tuhoe, Te Whānau A Apanui, Te Aitanga A Mahaki and Rangowhakaata descent.
Toma, of Ngāti Rangitihi and Tūhoe descent, is employed by Ngati Rangitihi to undertake their research. He is currently engaged as the Pouwhakataki providing training and advice to Māori and iwi.

Two years on from the February earthquake

While business is still not back to normal every effort is being made by the Christchurch Archives New Zealand team to keep ‘the customer satisfied’ two years on from the devastating earthquake that rocked the city on 22 February 2011.
“While we didn’t lose any archives the damage sustained to the building, and particularly the shelving, has meant some of the archives are now stored off-site and not readily available,” says Regional Archivist Chris Adam.
“We have kept the most valuable and frequently used material here at Peterborough Street,” he says. “We can access the other archives, but the turn-around takes a few days or can be weeks.
“Our readers are understanding about having to order ahead of their visit here to ensure what they want is made available. The more notice we have from them as to what material they want to see the better the service we can provide.
“The reading room is open daily until 1.00pm. This will remain the case until the fate of the current building has been clarified.”
Chris says the written reference (online) service has continued unaffected through this whole period and more people are choosing this option to get information.
Genealogists and researchers get to work in the Christchurch reading room
Genealogists and researchers get to work in the Christchurch reading room.

February a deadly month for earthquakes

 February has the dubious distinction of being the month that has seen New Zealand’s two deadliest earthquakes.
On 3 February 1931 an earthquake destroyed much of central Napier and Hastings. Claiming 250 lives it measured 7.8 on the Richter scale. This Hawkes Bay Disaster clip of 1931, shows the devastation caused. Weekly Review No 442, taken in 1950 shows the new rebuilt Napier, (starting 3 minutes into the film).
On Tuesday 22 February 2011, New Zealand’s second deadliest earthquake claimed 185 lives in Christchurch.
Other earthquakes of note include one on 24 June 1942 when a 6.5 quake struck the Wairarapa and was followed by a 6.8 shake in August of the same year. The greatest damage occurred in Masterton as this 1942 National Film Unit film depicts.
New Zealand experiences about 20,000 earthquakes a year, but only 200 of these are strong enough to be felt and most are classified as minor and cause little or no damage.
These Earthquake Commission TV adverts from 1989 show what not and what to do when an earthquake strikes.
Archives New Zealand has text, photos, maps, plans and film relating to earthquakes from a range of government agencies, including the Department of Internal Affairs, as far back as 1849. You can search for these via the Archives online search engine:

Memory of the World Inscriptions - your call

 The UNESCO Memory of the World New Zealand Committee is calling for inscriptions to the documentary heritage register for 2013. Submissions close on Friday 16 August with the announcement of new inscriptions timed for October.
Committee chairperson Dianne Macaskill says New Zealand’s archives, libraries and museums hold a wealth of heritage documents.
“Among these treasures are many with potential for inscription onto the Memory of the World register,” she says. “Our documentary heritage keeps alive our nation's memories and tells the stories of significant events that shaped this country for both New Zealanders and people in other countries.”
The UNESCO Memory of the World Programme was started in 1992 by the Secretary-General of UNESCO as a way to promote and preserve documentary heritage. Over 60 countries including New Zealand now have Memory of the World programmes.
Some 200 items have been inscribed on the international register including the 1840 Treaty of Waitangi and the 1893 Women’s Suffrage Petition held by Archives New Zealand. The Tokyo War Crimes Trial Papers 1946-48, held at the Macmillan Brown Library, University of Canterbury, are inscribed on the Asia Pacific Register.
Established in 2010, the New Zealand Memory of the World Programme is run by a Trust in close association with the New Zealand National Commission for UNESCO. The Programme is the only one in New Zealand taking an overview of all New Zealand’s documentary heritage, drawing attention to the need to preserve documentary heritage and ensure it’s accessible to all.

Reaching out on Waitangi Day

Currently eight items are inscribed on the New Zealand Register: These include the Treaty of Waitangi, Women’s Suffrage Petition, Tokyo War Crimes Trials Papers 1946-1948, Grey New Zealand Maori Manuscripts, book collection and personal papers collection of Sir George Grey, manuscript score of Douglas Lilburn’s Overture Aotearoa for orchestra written in 1940 and National Film Unit Collection of Weekly Reviews and Pictorial Parades 1940 to 1971, Māori Land Minute Books 1862 to 1900 and Patu! a documentary on the 1981 Springbok tour of New Zealand.
For more information including the criteria for inscription, how to prepare a submission and the nomination form, visit the Memory of the World New Zealand website:

Appointment to UNESCO International Advisory Committee

Dianne Macaskill has been appointed to the UNESCO International Advisory Council for the Memory of the World Programme.
A former Chief Archivist, Dianne is the Chairperson of the New Zealand Memory of the World Trust. The IAC is the peak body responsible for advising UNESCO on the planning and implementation of the Programme as a whole. The 14 members serving in a personal capacity, are appointed by the Director-General of UNESCO, and chosen for their authority in the field of the safeguarding of documentary heritage. The Director-General convenes the IAC in ordinary session every two years.
Dianne Macaskill
Dianne Macaskill

Archives New Zealand Appointment

Archives New Zealand archivist Donal Raethel is a new appointment to the UNESCO Memory of the World New Zealand Committee. His initial archives experience was as a researcher, then as a staff member of the National Archives of Australia in the Darwin office.
Donal joined the Archives New Zealand team in 2008 as a Research Archivist and coordinator of the outreach programme. This includes introducing Te Tiriti o Waitangi and other heritage documents to visitors to Archives’ Wellington office.
“I enjoy seeing visitors' excitement when they research records that shed light on so many aspects of New Zealand’s history,” he says. “My appointment to the committee will assist me gain a greater understanding of New Zealand’s heritage and how that heritage is part of the universal experience.”
Donal will build on this experience when he represents Archives New Zealand at the Memory of the World conference in Gwangju City in the Republic of Korea in May this year. The conference focus is on human rights and the contribution heritage documents make – Te Tiriti and the Women’s Suffrage petition are exemplars, says Donal.
Donal Raethel
Donal Raethel

A record nearly 400 people came into Archives New Zealand’s Wellington office to view te Tiriti o Waitangi on Waitangi Day and the stall run by other Archives staff and an Alexander Turnbull Library representative at Waitangi was well supported.
“This was the best open day we have had in the Wellington office with a steady stream of people wanting to see Te Tiriti and the other foundation documents in the Constitution Room,” says Vernon Wybrow, Manager Archives Research Services.
“We had many families groups through, including lots of children who were excited about seeing Te Tiriti 173 years after it was signed at Waitangi,” he said.
“Our archivists were kept busy and the public appreciated getting an account of the Treaty’s history and why it is our premier archive. The children were particularly interested to hear about the mice gnawing at the Waitangi sheet which has given it its distinctive shape.”
Active Archives Project Manager Kit O'Connor was also there with her feedback team on hand to gauge people’s reaction to seeing the original Treaty.
“People came to see the Treaty because they wanted to find out more about it, see the ‘real thing’ and share its meaning and story with family and friends.”
Kit says one word sums up the Constitution Room on Waitangi Day – diversity. A diverse range of visitors, mostly New Zealanders, but a melting pot of ethnicities and nationalities with a diverse range of reasons for coming: curiosity, affirmation and an overwhelming desire to see the actual documents themselves.
“We placed a large thermometer on the wall and people let us know their feelings about the Treaty – Proud, Confused, Grateful,” she said.
“We found many people are interested in understanding more about the Treaty, its history and its preservation story. Parents were keen to learn more being motivated to help their children with a school assignment or project. For everyone seeing the 'real thing' was important and special.”
And at Waitangi from Monday 4 February until Wednesday 6 February many people visited the Archives New Zealand stall and were interested to hear about Archives’ services, the records held and how to locate them via Archway the electronic finding aid.
“Tuesday and Wednesday were both fine days and many people were out and about at Waitangi,” Regional Archivist Mark Stoddart said.
“Many people visited the stall and were interested to find out more about Archives New Zealand and the wealth of information we hold. Many of them said they would use Archway in future to search the records.
"For all of us it was a most enjoyable and rewarding experience; being able to help people with their research and experience first-hand their enthusiasm and interest in our records was rewarding.”
Mereana Taungapeau, Heritage Programme Adviser, Māori, is the only staff member from Alexander Turnbull Library (ATL) based outside of Wellington.
"Being in the ATL Outreach team in Auckland means I have many opportunities to attend events like the celebrations held at Waitangi. I am able to connect in a meaningful way with iwi, hapu and whanau kanohi ki te kanohi (face to face) – and help them to connect with the resources that ATL and the National Library hold in their collections.”
Treaty thermometer
The Treaty thermometer engaged visitors with their thoughts about what Te Tiriti o Waitangi meant to them.

Theresa Curtis-Smith
Theresa Curtis-Smith (right) checks out a Wellington family's view of Te Tiriti.

What's up in Recordkeeping?

New recordkeeping leaflet

If you want to find out more about the recordkeeping services provided by Archives New Zealand a new leaflet is being printed with you in mind.
The Building Client Capability leaflet gives the run-down on how Archives works with public sector agencies to make sure it’s easy for New Zealanders to find, use and reuse government information.
The leaflet will be available shortly, and in the meantime for more information you can check in with Archivist/Archives Adviser Derek Clear,; or send your recordkeeping questions to

Recordkeeping courses

Archives New Zealand runs a programme of courses to support your recordkeeping and archives management needs. The courses are geared towards people in the public sector, local government, businesses, schools, iwi Māori, Pasifika, and community and sports organisations.
The courses cover everything from basic recordkeeping, including the appraisal, and transfer of records, to an overview of the Public Records Act 2005 and what’s behind metadata to the role of digital continuity.
You can find out more about the recording courses on the Archives New Zealand training programme page.

Community Archive – have your say

Since its launch in June 2009 the Community Archive has grown and developed and the Recordkeeping Capability team want to ensure its still on track and continuing to meet people’s needs in the best possible way.
With this in mind a steering committee, including representatives from ARANZ, the Ministry for Culture and Heritage and DigitalNZ has been set-up to look at what’s working well and what’s not.
Members are keen to hear from you and a survey is planned. In the meantime you are welcome to give your feed back to Shanann Carr, please email her at:

Mandatory Standards survey results

Public sector agencies have a high awareness of the mandatory Recordkeeping Standards issued by the Chief Archivist under the Public Records Act 2005 – with more than 60 per cent of agencies being satisfied or highly satisfied with them.
These were the findings of both a formal and informal survey run by Archives New Zealand late last year where public sector agencies, professional associations and interested individuals were invited to provide feedback on the current standards.
Results from the surveys will be fed into the upcoming review of the mandatory Recordkeeping Standards.
The formal survey results show that awareness and use of the standards is high.
Only three out of 117 respondents said they were not aware of any of the Standards before beginning the survey with reported usage rates for the individual standards ranging from about 64 per cent to 75 per cent.
More than 60 per cent of agencies surveyed are satisfied or very satisfied with the Create and Maintain, Storage and Disposal Recordkeeping Standards taken individually. With some 47 per cent satisfied or very satisfied with the Electronic Recordkeeping Metadata Standard and some 42 per cent of agencies reported being satisfied or very satisfied with all four standards.
A small minority of agencies, 10 per cent or less, are dissatisfied with one or more of the standards. No agencies are very dissatisfied with any of the standards.
More than 30 individuals responded to the informal survey, with their comments and suggestions echoing many of those made by respondents to the formal survey.

Bits and Bytes

Archives Council Appointments

On 18 February Internal Affairs Minister Chris Tremain announced seven appointments to the Archives Council Te Rua Wananga.
There are four new members who will take up their positions in March 2013: Dr Aroha Harris, Diane Morcom, Dr Gillian Oliver and David Reeves They will join current members Barry Holdaway, George Reedy and Stuart Strachan who have been reappointed for new terms.
Mr Tremain said the seven appointees brought a range of experience, skills and perspectives to ensure the Council had the necessary expertise. He thanked the outgoing members Chair Richard Nottage, Melwyn Smith, Dame Mary Anne Salmond and Ani Pahuru-Huriwai for their commitment and service.
The Council has a statutory role to provide the Minister with independent advice on archives and record keeping issues.

UC CEISMIC takes out international award

The University of Canterbury’s digital archive, UC CEISMIC, has won the inaugural international Digital Humanities Award for the best project for public audiences
The international Digital Humanities Awards are given in recognition of talent and expertise in the digital humanities community and are nominated and voted for by the public.

UC CEISMIC took out the award ahead of stiff competition from the University of Buckingham, Trinity College Dublin, University of Munich, and University College London. Winners in other categories include projects from George Mason University (US) and the University of Texas at Austin Advanced Computing Center.
UC CEISMIC aims to have 100,000 items on the site by the end of the year. Both Archives New Zealand and the National Library of New Zealand contribute to the site with DigitalNZ providing additional services.

At home and under the stars

Pictorial Parade items from the Archives New Zealand National Film Unit collection were shown throughout Wellington as part of the Summer City Films by Starlight programme.
And if you missed the opportunity to see them there or hail from else where in New Zealand or overseas you can watch the films in the comfort of your own home.
Archivist Uili Fecteau says, “We’ve just topped 400 items uploaded to our YouTube channel. This is a fantastic milestone to make and our aim is for 500 by the middle of the year.
“The Pictorial Parade items, from the mid 1950s to the early 1960s, and the other historical newsreels, show how New Zealand was back then and it’s an interesting comparison with how we perceive ourselves today.
“One of my favorite items is Pictorial Parade No. 102, featuring a family of acrobatic trampoline enthusiasts.”
The prospect of having more of the films on show in the Wellington region is also being discussed with the Summer City Films organisers. This could include winter drive-in screenings and further showings at next year’s popular Starlight programme.

It’s time to Mix and Mash

This year’s Mix and Mash competition Mix and Mash 2013: The New Storytelling aims to show that great things happen when creative and talented Kiwis get their hands on New Zealand content and data.
The invitation is up for those wanting to find open content and use it to tell stories that are amazing or important, real or unreal. Entries can take any form – be it a new visualisation, a piece of writing, a video or any other creation that shows off striking arguments or imagination.
This year’s competition follows on from successful competitions run in 2010 and 2011.
In 2010, Daniel Pietzsch won with a terrific site on walking through New Zealand, where you can browse and search for walking tracks and get more information on where a track is, its elevation profile, and check out some photos.
And in 2011 Archives New Zealand data was reused by one of the winners for “a story about a woman who made a difference”. Digital luminary Harvard’s Laurence Lessig said the story was: "Simple, clean, and unbelievably compelling”.
The competition is in three stages with closing dates in May, August and November, with Supreme Awards at the end. The first, themed Stories about the Past, is open until May 10.
The Mix and Mash Content Pools aims to assist people with their ideas and you can find out about the judging criteria here. Showcase Awards have a prize of $500 with $2000 for the Supreme Award.
Mix and Mash 2013 is run jointly by the National Library and Creative Commons Aotearoa New Zealand.
You can also read about what the Recordkeeping Capability team has been up to with the work they do very much with their clients in mind. All this reminds me of the great open day we hosted both in the Wellington office and at Waitangi to celebrate Waitangi Day on 6 February.
All the best
Chief Archivist
Archives New Zealand