An effective records management programme should include provision for records appraisal and disposal. Systematic records disposal is good business practice, ensuring that money and staff time is not wasted on administration and storage of records with no business or archival value.
Public records disposal can only legally take place with authorisation from the Chief Archivist. Under the Public Records Act 2005 (external link), “disposal” includes:
Archives New Zealand’s Appraisal Policy supports the Chief Archivist's decision making around the disposal of public records, as is required by section 20 of the Public Records Act (PRA) 2005. It is relevant to all persons undertaking the appraisal of public records, including: