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Winter 2010 Community Archives Newsletter

Kia Ora, Malo e lelei, Nǐ hǎo, Talofa lava, 'Bula Vinaka', and Welcome to the winter newsletter from the Community Archives team at Archives New Zealand. We have had a flurry of activity here at Archives, which is a good thing given how cold it is!
I have been out and about visiting the Society of Mary Marist Archives here in Wellington and organising a visit from Sole Archivists to Archives New Zealand (the discussions will be posted on our Community Website). Community Archives is also delivering two training courses in Kaitaia and Nelson, and we look forward to providing other training in the new financial year.

Thank you to those who have given supportive feedback for the Autumn newsletter. If you have any items of interest or notices you would like to include in our quarterly newsletters please email me at:

 Matariki – Māori New Year


Matariki - the Pleiades (Te Ara)

Community Archives offered two free Introduction to Archives training courses as part of its Mataariki celebrations.
One was held at Te Runanga o Te Rarawa in Kaitaia and the other at Nelson/Marlborough Institute of Technology in Nelson. 
If you would like information about future trainings please see our website:
Ka puta Matariki ka rere Whānui.
Ko te tohu tēnā o te tau e!
Matariki re-appears, Whānui starts its flight.
Being the sign of the [new] year!

Apologies from the Community Archives Team


Our team wishes to acknowledge the numbers of enquiries to the Community Archive website which have unfortunately gone unanswered. If you are one of these people we wish to sincerely apologise and to let you know that the glitch has since been addressed.
Once logged into our system, you can expect to receive a response to your enquiry within a fortnight.
You are important to us so if you have any questions please feel free to call our Website Administrator, Tikina Heremia on 04 894 6023 or alternatively via email;


Out and about

I recently had the privilege of visiting the Society of Mary Marist Archives which are looked after by Brother Gerard Hogg (who is the Chief Archivist) and Ken Scadden (the Archival Manager)
Staff at Marist Archives
The Marist archives hold a wide range of archival media including books, files, photographs, maps, plans and architectural drawings, sound recordings (including reel to reel tapes and oral history tapes), glass lantern slides, videos, and personal papers of members of the Marist Order as well as a large number of objects.

All of these relate to the history of the Catholic Church in New Zealand and the Society of Mary in New Zealand and Oceania.
Ken said people very rarely research religious matters, but rather information about people and events in history which may have included a church connection.

One of their challenges, which seems to be common to all archives, is that of space. They have little of it left and so there are moves afoot to explore other storage options.

A book I was particularly interested to see was Lettres recues d'Oceanie 1836 - 1854 or in English Letters Received From Oceania Edited by Father Charles Girard SM. Professor Hugh Laracy, Professor of History at Auckland University has stated that these letters are the most important contribution to Pacific History since Professor J.C. Beaglehole edited the Journals of Captain James Cook. Unfortunately I can’t read French so I await the English translation with a great deal of interest!
Words of Wisdom….
Without access to information there is no transparency; without transparency there is no accountability; and without transparency and accountability there is no democracy." (Dr. Harrison Mwakyembe, Senior Lecturer in Law from the University of Dar es Salaam)

Community Archive Header
New features have been added to The Community Archive to make it easier to use and more powerful.

Registering as a user
People other than contributors can now register as a user for The Community Archive. Registering gives them a usercode and password and provides a few new options – MyPage and the ability to request access to secure collections/series. See below for fuller descriptions of these features.

Secure Access
Contributors can now restrict access to their material. Previously these could only be either fully open or visible only to the contributor’s own administrators.

The new feature allows a collection to be made available to approved ‘friends’. Metadata about the collection will display to everyone, along with an option to request access from the contributor.
Contributors have complete control over who is granted access via new administration options that allow them to accept or decline access requests and to turn-off access at any time. Contributors are encouraged to develop policies to guide their decision-making process on granting access.

Contributors and potential contributors, including Māori stakeholders, provided valuable input into how secure access would work for them. We would love to hear your feedback on how this feature is working for you.
Some of you may have been aware that the Government has decided that three government departments: Archives New Zealand, the Department of Internal Affairs and the National Library of New Zealand will integrate into a single new Department of Internal Affairs. (CAB Min (10) 10/21) There is a website containing all the information about the integration and can be found at:

Archivists know when to hold'em, stow'em and throw'em
Community Archive Screen shot of Explore page 

Within the Explore Collections page, there is now an extra option of By People.

When you click on this option, you will be taken to the Browse by People page. Here you can browse all the names of people, families and organisations within The Community Archive alphabetically, and drill down on descriptions of each. You can also filter by type of description, ie, people, families or organisations (or a combination).

The entities described come from two sources:

o Names that were already in The Community Archive, in the People and organisations field. Please note that these are names only, and no detail about these entities is available as yet, but the intention is that this detail will be collected over time (by encouraging contributors to populate this detail).

o Person descriptions from the Dictionary of New Zealand Biography website (via Digital New Zealand). There are over 3000 of these. 


 Notice of upcoming events
The Wellington Branch of ARANZ (Archives and Records Association of New Zealand) are delighted to invite you to be a part of the 2010 National ARANZ Conference. The theme of the conference is: Investing in the Future, 2010: Research, Records and Preservation and will be held on Wednesday 25 to Friday 27 August. Information can be found at:

Download the PDF version here: Community Archives Winter Newsletter