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Community Archives Newsletter December 2009

Welcome to the first quarterly newsletter from The Community Archives team at Archives New Zealand. In this first edition we want to thank everyone who has participated in our activities during a busy and exciting year.
Seasons greetings to you all.

Introduction to Archives Courses – South Island 2010

In February 2010, Archives New Zealand will offer an Introduction to Archives training course in two locations in the South Island. The two-day course is designed for people wanting to know more about how to care for and manage their archives.

The course is suitable for people working in Archives, museums, libraries, community, Māori and iwi groups. (It is not suitable for government agencies as the course does not cover Public Records Act 2005 requirements).

Kylie Ngaropo, Community Archivist at Archives New Zealand’s says “This practical course is a great opportunity for people in the community to get started. It provides an overview of the basic archival concepts. People are encouraged to bring along some of their own records to work with.”

The course will be presented by Rosemary Collier in Dunedin (8-9 Feb 2010) and Christchurch (11-12 Feb 2010). For more information and registration forms, please visit our website at:

Audiovisual course

A one-day course in the care of audiovisual collections, held at Archives New Zealand’ Wellington Office on Thursday 26 November, brought together 40 participants from all over the country.

Archives New Zealand’s Community Archivist Kylie Ngaropo says, “The course was jointly organised by Archives New Zealand and the National Preservation Office.
It was developed for people working at an intermediate level in Archives, museums, libraries, businesses, community, Māori and iwi organisations and groups wanting to learn more about the care and management of audio-visual collections.

The course was widely supported across the sector with professionals from Archives New Zealand, the National Preservation Office, the Alexander Turnbull Library, The Film Archive and Digital New Zealand coming together to share their knowledge.”

Feedback about the course has been very positive and interest has been generated from iwi and community groups across the country.
Opportunities to deliver further courses around the country in future are being explored.

Celebrating the partnership

A ceremony acknowledging the completion of the 12 month Taranaki Reo project and recognising the contribution of both partners was held at Archives New Zealand’s Wellington office on Friday 11 December.
Te Reo o Taranaki Trust members
 Te Reo o Taranaki Trust members
Contributing to the Taranaki Reo Strategy, the project provides access to important records, written in te reo o Taranaki (Taranaki dialect) from 1860 to 1900. The records relate to Taranki iwi and are held in Archives New Zealand’s Wellington office.

Archives New Zealand’s Acting Chief Executive Greg Goulding welcomed the 40 strong group of representatives from Taranaki iwi. He congratulated them on the success of the project.

“The vision of this project will make these valuable taonga available to future generations,” he said.

Hemi Sundgren, Chairman of Te Reo o Taranaki, was overwhelmed by the quantity and content of the documents.

"It is only through a positive working relationship with Archives New Zealand that we have been able to access a wealth of relevant information pertaining to all our iwi in Taranaki," he said.

During the ceremony Archives New Zealand handed over the digital images of the archives to the Trust and both parties signed the partnership document.

Te Reo o Taranaki Charitable Trust iwi researcher Neavin Broughton has been based at Archives New Zealand’s Wellington office for the duration of the project. He has worked with departmental staff to identify the records and produce digital images for future use by Te Reo o Taranaki.

During the project over 250,000 files have been researched, 50,000 files have been accessed and 1,000 digital images have been taken.

Under Archives New Zealand’s, Responsiveness to Māori Programme, this project is one of several partnerships between Archives New Zealand and iwi, including Ngāi Tahu, Tainui and Tūhoe, which have produced digital material relating to their individual requests.

The Community Archive

The Community Archive was launched on 4 June 2009 and has been well received by contributors, researchers and the general public – worldwide in fact. Almost 27,000 people have viewed the site at
and currently there are up to 200 people viewing the site each day.
The Community Archive is a free online management tool for community archives. It acknowledges the many records of long term historical value held in community archives and the huge contribution, often voluntary, to manage significant part of New Zealand’s history.
Pink Flat the Door – from the Dunedin Student Flat Names Archive
Pink Flat the Door – from the Dunedin Student Flat Names Archive
Some new features you can expect to see early in 2010 include the ability for researchers to:

There will also be more options for contributors to add information in bulk from their own archival management systems.

Archivist Wanted at Maniapoto Trust Board

The Maniapoto Māori Trust Board, based in Te Kuiti is working on a project to set up archival systems to manage and preserve their tāonga, important records and media.

The board is the governance entity for Ngāti Maniapoto and holds records about health, education, housing, employment, social services, land claims, their kaumātua and rangatahi.
Erica Amon, who is working on this project for the board was guided to Archives New Zealand’s website for advice. “I have been very impressed with the range of informative resources aimed at taking an absolute novice to a place where you can visualise the steps that need to be taken to begin this project. We now have a project plan have set a vision and are ready to establish their archives.

Their next step is to find an archivist. If you are interested in finding out more, please contact Erica directly on or via phone on 0275 90 1243.
Download the Community Archives Newsletter December 2009.