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Topic 1

June Government Recordkeeping Forum

Fri, 28/05/2010 - 1:27pm

Archives New Zealand invites you to attend the June Government Recordkeeping Forum - Digital Recordkeeping Roadtrip: Are we there yet?
Date: Tuesday, 1 June 2010

Venue: James Cook Hotel Grand Chancellor, Level 16, 147 The Terrace, Wellington

Time: 1.00pm – 4.10pm (registration from 12.45pm)
The forum focuses on digital recordkeeping and its associated issues and challenges. For more information and registration details please click here.

Ngā Tapuwae May 2010

Fri, 21/05/2010 - 4:52pm

Ngā Tapuwae May 2010, Archives New Zealand's newsletter for stakeholders and staff is online now

Ngā Tapuwae now online

Fri, 26/03/2010 - 4:23pm

Archives New Zealand's newsletter Nga Tapuwae is now available on the website

The Gateway is the first port of call at Archives' Wellington office

Fri, 26/03/2010 - 11:51am

A brand new information space at Archives New Zealand’s Wellington office gives first-time researchers and other visitors an insight into the nation’s heritage.
Archives New Zealand’s acting chief executive Greg Goulding says the ground floor public area has been redeveloped to improve customer service. “The Gateway information space is the first port of call for all who enter the Wellington building in search of details about New Zealand heritage,” he said.
Situated in the ground floor public area, the revamped reading room gives researchers a dedicated space where they can carry out their work. They can take a break from their research in the new readers lounge. There is also an audio-visual area where people can view stories from the past through the National Film Collection and a purpose-built register room for historic documents from Land Information New Zealand.
“People coming into Archives New Zealand are often looking for probates, wills or war records of family members – or they are researching some part of our country’s history,” Mr Goulding said.
“Our holdings date back to the 1800s and include thousands of documents, photos, maps and audio-visual material. They help people find out more about how we were founded as a nation; and how we have matured as a country.”
These extensive holdings include shipping lists from 1860 to 1970s, Land Information New Zealand maps and registers, New Zealand Defence personnel files from World War One, Māori Land Court minute books, Blue Books of New Zealand Statistics, National Film Unit collection, National Collection of War Art and much more.
Collections from the National Library of New Zealand are being housed in the Archives’ Wellington office while the library undergoes redevelopment. These include Alexander Turnbull Library manuscripts, rare books, oral histories and photographs and the National Library’s research collection of pre-1940 children’s books.
The Gateway and revamped ground floor customer area was officially opened on 24 March by the Minister Responsible for Archives New Zealand Hon Nathan Guy.

Hands-on History at the Archives

Thu, 18/03/2010 - 11:10am

Visiting Archives New Zealand is “hands-on history” for students from Wairarapa College, says their history teacher Helen Sproat.
Mrs Sproat and 25 of her year 12 history students researched World War One personnel records at Archives New Zealand’s Wellington office, today, as part of an internal assessment for their NCEA.
Each student was studying a soldier who died during the war. All of the soldiers were from the Wairarapa and their names are on the Masterton cenotaph.
The students looked at details such as what the soldiers did before enlisting, what bigger campaigns they took part in, and what happened to them during the war and how they died.
Mrs Sproat said many of the students were “moved” by the human side of the records they saw and thought it unfair that several of the soldiers who survived the battlefields died of the flu on the way home.
She said coming to Archives New Zealand is a wonderful link to have with the past.
“It’s fantastic that rural students get to see these primary resources which give them great insight into the lives of New Zealanders who lived in those times.”

This is the second year Mrs Sproat’s class has visited the archives. They were accompanied by Neil Francis from Wairarapa Archives in Masterton.
For the group making the journey from Masterton to Wellington by train meant getting up early and according to them all it was well worth the effort.

Future Perfect: Digital Continuity Conference 2010

Tue, 09/02/2010 - 9:45am

The future is here! Future Perfect: Digital Continuity Conference 2010
The draft programme is now available.
Registrations for the Southern Hemisphere's Premier Digital Preservation Event are now open.
To register or just to find out more visit our website at:
Monday 3 - Wednesday 5 May 2010,
Wellington Convention Centre, Wellington, New Zealand

Treaty of Waitangi on display at Archives New Zealand in Wellington

Tue, 02/02/2010 - 4:04pm

Saved from fire, rats and water damage the original 1840 Treaty of Waitangi is on view this Waitangi Day, 6 February at Archives New Zealand National Office in Wellington.
“Te Tiriti o Waitangi came into the care of Archives New Zealand in 1981 and we are opening on Waitangi Day this year to give people the opportunity to see the Treaty on this special day,” said Greg Goulding, Acting Chief Executive Archives New Zealand.
“Regarded as the founding document of modern New Zealand the Treaty is on display in the Constitution Room with other documents which depict this country’s growth from colony to nation,” he said.
“Many people don’t realise the Treaty is a collection of nine documents, seven on paper and two on parchment. Together they represent an agreement drawn up between representatives of the British Crown on the one hand and representatives of Māori, iwi, and hapu on the other.
“Te Tiriti o Waitangi is named after the place in the Bay of Islands where it was first signed on 6 February 1840. In the following months it was also signed in a number of other locations around the country making up the nine documents we hold.
“Saved from the fire that burnt the government offices in Official Bay, Auckland in 1841, the documents were held until 1865 in an iron safe in the Colonial Secretary’s office, first in Auckland and then in Wellington.
“They went into storage in 1877 and when they were rediscovered in 1911 by Dr Thomas Hocken in the Wellington Government Buildings they were found damaged by water and rodents. Restoration work was carried out and they were placed in the care of the Department of Internal Affairs before coming to the National Archive in 1981.

“As the official guardian of this country’s public records Archives New Zealand collects, stores and protects a range of material including important heritage documents. All the Treaty documents were moved into the specially constructed Constitution Room in 1990 where they are on permanent display.
“In 2000 the Treaty was listed on the UNESCO Memory of the World Register. In 2010 we are also 170 years on from when the Treaty was first signed.”
Entry to Archives New Zealand, 10 Mulgrave Street, Thorndon, Wellington, is free and the Treaty will be on display on Waitangi Day from 10.00am until 4.00pm with talks throughout the day.
More information about the Treaty of Waitangi and future viewing hours can be found at:

Active a2b – a first for Archives New Zealand

Thu, 14/01/2010 - 4:29pm

The first person to take part in the Greater Wellington Regional Council’s 2010 Active a2b programme was Archives New Zealand’s Diana Coop, Manager Preservation Services.

On Friday 8 January Ms Coop (pictured above, front) biked to Archives New Zealand’s Wellington National Office in Thorndon, Wellington, from central Ngaio with biking buddy Claire Pascoe, Wellington Regional Council’s coordinator of the a2b programme.

The ride took only 13 minutes which Ms Coop attributes to the conditions: “easy, downhill and on a good day with no wind”.

Ms Coop got her bike at the beginning of 2009, but has only been riding seriously on the weekends.

“I’ve never ridden to work before, but now have the incentive to keep it up on sunny days,” she says. “The ride was pleasant with not too much traffic, which is good because I didn’t want to come down Ngaio Gorge.

“Now I would do it again – thanks to the support of my bike buddy Claire Pascoe, who gave me some handy tips, and the a2b programme.”

Archives New Zealand signed-up for the Active a2b programme, recognising the benefits of having active and healthy employees. The initiative provides tools and support to get fit and healthy at little cost.

Active a2b is a health and wellbeing programme run by Greater Wellington encouraging employees in Wellington workplaces to walk or cycle to work. The initiative, running to March 2010, aims to transform the trip to work into something valuable.

More information about Active a2b is available on the Greater Wellington Regional Council’s website at:

Celebrating the partnership with Taranaki iwi

Fri, 18/12/2009 - 1:29pm

Archives New Zealand and Taranaki iwi have celebrated the completion of the 12 month Taranaki Reo Revitalisation project with a ceremony held at Archives New Zealand’s Wellington office on Friday 11 December.
The department and Te Reo o Taranaki Charitable Trust began working together on the project in January 2009. Contributing to the Taranaki Reo Strategy the project provides access to important records, written in te reo Taranaki from 1860 to 1900. Relating to nga iwi o Taranaki the records are held in Archives New Zealand’s Wellington office.
Archives New Zealand’s Acting Chief Executive Greg Goulding welcomed the 40-strong group of representatives from Taranaki iwi. He congratulated them on the success of the project, made possible by the expertise, good will and hard work of all concerned.
“The vision of this project will make these valuable tāonga available to future generations,” he said.
Hemi Sundgren, Chairman of Te Reo o Taranaki, was overwhelmed by the quantity and content of the documents he has seen so far.
"It is only through a positive working relationship with Archives New Zealand that we have been able to access a wealth of relevant information pertaining to all our iwi in Taranaki," he said.

During the ceremony Archives New Zealand handed over the digital images of the archives to the Trust and both parties signed the partnership document.
Te Reo o Taranaki Trust iwi researcher Neavin Broughton has been based at Archives New Zealand’s Wellington office for the duration of the project. He has worked with departmental staff to identify the records and produce digital images for future use by Te Reo o Taranaki.
During the project over 250,000 files have been researched, 50,000 files have been accessed and 1,000 digital images have been taken.
The project is one of several partnerships between Archives New Zealand and iwi, including Ngāi Tahu, Tainui and Tūhoe, which have produced digital material relating to their individual requests.
Pictured below: Taranaki iwi at the ceremony; and Archives New Zealand's Kaumatua Ihai Biddle, Acting Chief Executive Greg Goulding and Government Recordkeeping Acting Group Manager John Roberts during the celebration ceremony at Archives New Zealand's Wellington Office.


Introduction to archives Training Courses

Thu, 17/12/2009 - 11:03am

Introduction to archives Training Courses 
A two-day Introduction to Archives training course is being offered by Archives New Zealand, Te Rua Mahara o Te Kāwanatanga in Dunedin (8-9 Feb 2010) and Christchurch (11-12 Feb 2010).

This course is for people who work in Archives museums, libraries, businesses, community, Māori and iwi groups who want to learn more about the care and management of archives. 
The course topics are:
Day One

  • Introduction: What are records and archives?
  • Definitions, context, terminology
  • Collecting: Policy, issues, methods
  • To Keep or not to keep: Appraisal criteria and procedures
  • Accessioning: Current holdings and new acquisitions

Day Two

  • Revisit first day session concepts
  • Arrangement and description: Key concepts
  • Arrangement and description: Practical session continued
  • Reference and access
  • Sources and resources
  • Storage, Preservation, Conservation
  • Microfilming, electronic media
  • The Community Archive online archival management system
  • Question and answer session - Evaluation

Kylie Ngaropo, Community Archivist, Archives New Zealand
Download the registration forms here in word format:
Introduction to archives Training Course Dunedin 8 – 9 February 2010
Introduction to archives Training Course Christchurch 11 – 12 February 2010