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New Zealand Department of Internal Affairs : Services : Get a Birth, Death, Marriage or Civil Union Certificate Skip to Access Key assignments for this site
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Get a Birth, Death, Marriage or Civil Union Certificate



What is a Birth, Death, Marriage or Civil Union Certificate
A birth, death, marriage or civil union certificate is an official document containing registered information about a person's birth, death, marriage or civil union. You may obtain a certificate by providing the required details and paying the
certificate fee. You can provide these details by phone, letter, email or fax, or by downloading, completing and sending our Request for Birth, Death, Marriage or Civil Union Certificate form.

Typically, certificates are used for such purposes as:
  • Getting a driver's licence;
  • Enrolling at school;
  • Applying for welfare benefits;
  • Winding up / administering estates.

The Details We Need
To correctly identify the birth, death, marriage or civil union record for which you want a certificate, we need to know:
  • The name(s) of the person or couple concerned;
  • The date or year and place of the birth, death, marriage or civil union for which you want a certificate;
  • The name and postal address of the person applying for the certificate; and
  • Other relevant details (e.g. names of parents, if you are looking for a birth certificate), help us locate the correct record.

How To Apply
How To Pay
Please do not send cash in the mail.

Credit Card
You can pay by Visa, Bankcard or Mastercard. To pay by credit card, please supply the following details:
  • Your name;
  • Postal address;
  • Phone number;
  • Type of card;
  • Card number;
  • Expiry date;
  • Name of cardholder; and
  • The total amount to be debited from your credit card account.

Cheque or Bank Draft
All cheques and bank drafts must be in New Zealand dollars, drawn against a New Zealand bank account. Please make cheques and bank drafts payable to "Department of Internal Affairs".

New Zealand Post Money Orders
Money orders are available from Post Shops in New Zealand. Please make money orders payable to "Department of Internal Affairs".

EFTPOS / Cash
We accept EFTPOS and cash if you visit one of
our offices.


How Long Will it Take?
Births, deaths and marriages registered before 1 January 1998
Your request for a certificate will take approximately eight (8) working days (plus time for postage) to process once it has been received at
Births, Deaths and Marriages.

Births, deaths, marriages and civil unions registered on or after 1 January 1998
Your request for a certificate will take approximately one (1) working day (plus time for postage) to process once it has been received at Births, Deaths and Marriages. Certificates cannot be produced until the event has been registered.

To avoid any delays, please make sure that:
  • You have addressed your application to Births, Deaths and Marriages;
  • You have given the correct information (e.g. date, spelling of names) in your application;
  • You have included correct certificate fee(s);
  • If you are paying by credit card, all your credit card details are correctly supplied; and
  • You have included your return address.

What Happens If We Cannot Find The Event
It is important the information you provide with your certificate request is as accurate as possible. It may be an idea to ask other family members for information before making your request.

The
certificate fee is the cost for the product. If we cannot locate the record with the information provided, we still start charging you search fees. Prior to contacting you, we will have searched a 3-year period and a fee of NZ$15.00 will have been charged.

For example, if the year you quote is 1992 we undertake a search of index for the year given plus a year either side. If we cannot find the event in those years we will contact you to ask if you would like us to search additional years at NZ$1.00 for each additional year. If you agree and request us to search 1994 and 1995 then we will charge you an extra NZ$2.00:
  • If we find the event in 1995 and you wish to have a certificate then the total fee for the certificate is NZ$43.00 (NZ$26.00 plus the NZ$17.00 search cost); or
  • If we cannot find the event the total fee will be NZ$17.00 (NZ$15.00 plus NZ$2.00 search cost) and you will not receive a certificate. However, you can request more years to be searched or we can refund the amount remaining to you.

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Last updated: 15/05/2006