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(Pacific Development and Conservation Trust) Guidelines for applicants



Eligibility and responsibilities


Eligibility:
  • Applicants must be New Zealand or South Pacific citizens. South Pacific means: "That area from which is drawn the members of the South Pacific Forum and includes Tokelau and the Pacific territories of Great Britain, France, and the United States." (Source: Declaration of Trust, 23 May 1989)
  • Projects must meet the objectives and align with the guiding principles of the Trust.
  • Projects must benefit New Zealand or South Pacific countries.

Policies and priorities
Over a number of years, the Advisory Trustees have formulated policies to help them determine which applicants and projects are most worthy of support. These are summarised as follows:
  • Priority will be given to projects which benefit the wider community.
  • Priority will be given to projects which involve local communities.
  • The Trust gives priority to projects which do not have access to other sources of funding.
  • The Trust will not generally fully fund a project.
  • The Trust is particularly interested in encouraging people and groups who endeavour to contribute to the project themselves.
  • Base funding for non government organisations with a track record, and for their infrastructure support, may be considered.
  • The Trust will give priority to projects which have long-term impact, and may consider funding such projects in stages.

Except in exceptional circumstances, money will not be made available for:
  • the purchase of land
  • the restoration of buildings
  • fishing boats and equipment
  • chainsaws and sawmills for community logging projects
  • travel (although the Trust may be prepared to consider partial funding for travel to study or training courses with long-term impact on conservation and heritage in New Zealand and the wider Pacific region)
  • administration expenses.

Where projects are concerned with education and educational publications with a conservation and development focus, emphasis is put on granting funding through educational institutions and community groups.


Responsibilities of the successful applicant
Recipients of grants will be required to submit a progress report at six-monthly intervals after receiving the grant. Not completing such reports, and the other reports outlined below, will affect considerations of future funding for the organisation and the individuals involved in the project.

Recipients of grants will be required to submit a report on completion of the project which:
  • details that the grant has been spent in the manner stated in the application form
  • advises of any problems encountered during the completion of the project
  • assesses the success of the project.

Recipients of grants may be required to submit additional reports at the request of the Trust.

Acknowledgement of the Trust will be required, as will a complementary copy of any publications associated with the grant.

Responsibilities of the referee
Referees of all applications for funding are required to complete the Referee's Statement provided with the application form and return this directly to the Trust. The Referee's Statement is to provide:
  • an independent evaluation of the applicant's capabilities and qualifications for the project
  • to assess the benefits the project will have.

Failing to provide the Referee's Statement, or providing a referee who is not considered to be independent, will affect considerations of funding for the project. Referees of successful grant projects will be required to submit a report at six-monthly intervals after the grant has been paid which:
  • details the progress of the project
  • assesses the success of the project to date
  • discusses any problems which may have been encountered and how they will be resolved.

Failing to complete this or the other reports listed below will affect future funding for this organisation and the individuals involved in the project.

Referees of grant recipients will be required to submit a report on completion of the project which:
  • details that the grant has been spent in the manner detailed in the application form
  • advises of any problems encountered during the completion of the project
  • assesses the success of the project.

Referees may be required to submit additional reports at the request of the Trust.

Independent monitor
The Trust may nominate an independent monitor to evaluate an applicant and project. This monitor could be an aid agency or other agent nominated by the Trust and could make an assessment at the time of application, as the project progresses or report on the outcome.

How to apply
In the first instance, download an
Information Sheet (53k) to see if your project is eligible and what is required. You should then fill out an Expression Of Interest form (167k) and send it to the address shown below. Only after the Trust has agreed to consider your application should you download an Application form (63k). Once the form is downloaded to your computer, you can print it out, complete it and return the form and accompanying material to us by mail. Some forms are in Adobe Acrobat (.pdf) format. You need to have Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site. Hard copy versions of all the forms are available from Local Government and Community Branch offices or you can email us.

Wherever possible, applications should be typed or printed. If the application is hand-written, please do so neatly and in black pen. All sections of the application form must be completed. Incomplete applications and applications submitted in any other format will be returned to the sender.

Do not send any additional information unless specifically requested to do so in the application form or by the Trust. Please do not use folders or binders to present your application, since the forms will be photocopied.

Applications from organisations must be counter-signed by the organisation's director or equivalent, confirming that the project conforms with plans and priorities of the group.

Applicants must name a suitable person willing to act as an independent referee to monitor the project. This referee is required to fill out the Referee's Statement provided at the back of the application form and forward it directly to the Trust.
  • Anyone who is, or intends to enrol as, a postgraduate degree student pursuing research of interest to the Pacific Development and Conservation Trust (PACDAC), may apply for a scholarship.

Contact details
Postal Address: The Co-ordinator
Pacific Development and Conservation Trust
PO Box 805
Wellington
NEW ZEALAND

Phone: 0800 824 824 (if calling from New Zealand)
64 4 495-9387 (if calling from outside New Zealand)
Fax: 64 4 495-9444
Email: trusts@dia.govt.nz

Courier address:
Department of Internal Affairs
46 Waring Taylor Street
Wellington
New Zealand

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Last updated: 12/05/2006