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(Pacific Development and Conservation Trust) Guidelines for applicants
Eligibility and responsibilities
Policies and priorities
Over a number of years, the Advisory Trustees have formulated policies to help them determine which applicants and projects are most worthy of support. These are summarised as follows:
Except in exceptional circumstances, money will not be made available for:
Where projects are concerned with education and educational publications with a conservation and development focus, emphasis is put on granting funding through educational institutions and community groups.
Responsibilities of the successful applicant
Recipients of grants will be required to submit a progress report at six-monthly intervals after receiving the grant. Not completing such reports, and the other reports outlined below, will affect considerations of future funding for the organisation and the individuals involved in the project.
Recipients of grants will be required to submit a report on completion of the project which:
Recipients of grants may be required to submit additional reports at the request of the Trust.
Acknowledgement of the Trust will be required, as will a complementary copy of any publications associated with the grant.
Responsibilities of the referee
Referees of all applications for funding are required to complete the Referee's Statement provided with the application form and return this directly to the Trust. The Referee's Statement is to provide:
Failing to provide the Referee's Statement, or providing a referee who is not considered to be independent, will affect considerations of funding for the project. Referees of successful grant projects will be required to submit a report at six-monthly intervals after the grant has been paid which:
Failing to complete this or the other reports listed below will affect future funding for this organisation and the individuals involved in the project.
Referees of grant recipients will be required to submit a report on completion of the project which:
Referees may be required to submit additional reports at the request of the Trust.
The Trust may nominate an independent monitor to evaluate an applicant and project. This monitor could be an aid agency or other agent nominated by the Trust and could make an assessment at the time of application, as the project progresses or report on the outcome.
How to apply
In the first instance, download an Information Sheet (53k) to see if your project is eligible and what is required. You should then fill out an Expression Of Interest form (167k) and send it to the address shown below. Only after the Trust has agreed to consider your application should you download an Application form (63k). Once the form is downloaded to your computer, you can print it out, complete it and return the form and accompanying material to us by mail. Some forms are in Adobe Acrobat (.pdf) format. You need to have Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site. Hard copy versions of all the forms are available from Local Government and Community Branch offices or you can email us.
Wherever possible, applications should be typed or printed. If the application is hand-written, please do so neatly and in black pen. All sections of the application form must be completed. Incomplete applications and applications submitted in any other format will be returned to the sender.
Do not send any additional information unless specifically requested to do so in the application form or by the Trust. Please do not use folders or binders to present your application, since the forms will be photocopied.
Applications from organisations must be counter-signed by the organisation's director or equivalent, confirming that the project conforms with plans and priorities of the group.
Applicants must name a suitable person willing to act as an independent referee to monitor the project. This referee is required to fill out the Referee's Statement provided at the back of the application form and forward it directly to the Trust.
Postal Address: The Co-ordinator
Pacific Development and Conservation Trust
PO Box 805
Phone: 0800 824 824 (if calling from New Zealand)
64 4 495-9387 (if calling from outside New Zealand)
Fax: 64 4 495-9444
Department of Internal Affairs
46 Waring Taylor Street
Last updated: 12/05/2006