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Draft Evidence of Identity Standard (html version)

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Appendix B


EOI ‘supporting’ documents/records referenced in this Standard
    This section has examples of supporting evidence that can be used to meet Objective E of the EOI requirements process, where the individual is unable to provide the relevant documents/records that are specified in Appendix A.

    These documents may also, in some cases, be used to verify/provide evidence that an individual lives at a given address.

    The examples are not exhaustive and agencies may choose to use alternatives. In doing so, they should assess whether the alternative’s level of identity verification is similar to that of these examples.

    Credit cards, bank cards and financial accounts
      • These are either cards issued to bank account holders that allow them to access funds electronically or statements issued to account holders outlining their account activity.
      • Bank cards are issued in the account holder’s name and sometimes include their photo. To open an account at a bank, the customer is required to provide documentation to establish their identity that usually includes:
          • photo ID (eg. driver licence or passport)
          • birth certificate
          • form of address (eg. utility account)
          • proof of income (eg. payslips, bank statement, letter from employer)
          • IR number.
      • Accounts are opened on the basis of this information. Generally there are no verification checks to further identify the customer.
      International Driving Permit (issued by Land Transport New Zealand)
        • An International Driving Permit (IDP) is an internationally recognised document. It is a translation of a current Driver’s Licence. It is not a Driving Licence in its own right, so the original Driver’s Licence must be carried with it.
        • An IDP is issued for touring purposes only. The IDP is valid for 12 months from the date of issue. It can only be issued to a full licence holder who is over 18 years of age. It is not available for commercial use. Most countries allow use of an IDP for a maximum of 12 months. Work permit holders and permanent residents may apply for a New Zealand Driver Licence.
        Confirmation of Permit Status (issued by Department of Labour – NZ Immigration Service)
          • This letter is generally issued to permit holders who have misplaced or lost their permits or to people who may have entered New Zealand as a minor included on their parents’ travel documents. They are issued on official letterhead and generally include the individual’s NZIS number, name, date of birth and country of birth, permit number, permit type, date of issue and date of expiration. To obtain one, an individual must provide either their NZIS number and/or enough EOI to satisfy the issuing officer.
          Steps to Freedom (issued by Department of Corrections)
            • Steps to Freedom forms are issued to prisoners upon release, to enable them to access financial services from Work and Income. The document is issued under the Social Security Act 1964 and provides identity information about the individual. This information is obtained via the prison service, through the judicial system.
            • Work and Income accept a Steps to Freedom form as validating identification. First-time applicants are also required to provide primary identification.

          Student identity cards and employee identification cards
            • These are cards issued to students or employees of schools/institutions or organisations and are generally used for internal identification purposes. They are similar to a driver licence, with a photo of the person and some biographical data – such as their name and date of birth. The card may include a unique identifier, such as a student ID or employee number.
            • These cards are generally issued on the basis of student application forms or information employees provide.

          Utility accounts
            • These are accounts established with service providers such as telecommunication and energy companies
            • The services these companies provide require regular contact between the customer and the service provider, with statements in document form generated to communicate account details. These statements can be used in some circumstances to illustrate that an individual is a customer of a company, and that they may live or have lived at a particular address.
            • Identification requirements for individuals to ‘open’ an account generally involve providing name and address information (particularly for phone and energy accounts, as the service is provided to a particular address). However, this information usually goes unverified against any source until there is an issue with the account.
          Next page: Appendix C

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          Last updated: 06/12/2005